Accounting Documentation Strategy

Documentation Options

Option	Best For	Tradeoff
Single Accounting Manual	Formal reference and audit training.	Can become too large for daily users.
Daily Quick Guide	Accountants processing invoices, payments, and daily close.	Does not cover every configuration detail.
Reports and Controls Guide	Managers, auditors, and month-end close.	Needs financial process discipline to be useful.
Hotel Accounting Integration Guide	Hotels using folios, deposits, guest invoices, and receivable follow-up.	Only relevant where Hotel and Accounting modules are used together.

Accounting Quick GuideDaily processing: dashboard, invoices, payments, bills, journals, daily close.

Accounting Operations ManualFull accounting operating model: roles, menus, workflows, configuration, budgets, assets, follow-ups, lock dates.

Reports and Controls GuideManagement reporting: financial statements, ledgers, partner reports, tax, trial balance, audit reports.

Hotel Integration GuideCross-module control: folio to invoice, payment registration, analytic budgets, receivable follow-up.

For accounting, screenshots must show the screen and the control point. A screenshot without explanation is not enough.

Capture the list view to show where users start.
Capture one form view to explain buttons, statuses, and required review fields.
Capture report wizard screens to explain date range, target moves, journals, and partner filters.
Use demo accounting data. Do not expose real supplier bank details, customer balances, tax IDs, or private notes.

Phase 1Train daily accounting users with the Quick Guide and real screenshots.

Phase 2Train managers on reports, follow-ups, budgets, assets, and lock dates.

Phase 3Train hotel and accounting teams together on folio-to-invoice reconciliation.